Help Center · AI tools

Record, transcribe, follow up

Let Your Day Schedule listen to a meeting and hand you a transcript, an AI summary, your action items, and a ready-to-send follow-up email — before your coffee's cold.

The meeting listener lives at Dashboard → Meetings. Start a session, let it listen, and it turns the conversation into a transcript, a summary, action items, and a follow-up email draft.

Record a meeting

Open Dashboard → Meetings and start a session (optionally linked to a booking/client).
Your browser asks for microphone access — the listener transcribes what the mic hears, live, so it works for in-person meetings and for video calls playing through your speakers.
Watch the transcript build in real time; stop the session when the meeting ends.

Tell people they're being recorded. Recording-consent laws vary by region, and in many places everyone on the call must agree. A one-line heads-up at the start is good practice everywhere. For client meetings, a booking page can show a "may be transcribed" notice at booking time and record the disclosure — or the client's opt-out — as evidence. See Let clients know a meeting may be transcribed.

Each account includes a generous monthly transcription allowance — far more than typical use. If you hit it, sessions pause until the month rolls over.

Keep recording while you work

You can open another page inside the YourDay dashboard without stopping the meeting. The Meetings item in the sidebar shows a live timer, and a recording bar lets you return or stop from anywhere in the dashboard.

YourDay plays a short reminder when you leave the recorder. If browser notifications are allowed, it reminds you after 15 minutes away and then every 30 minutes. Long recordings show a warning after two hours. At three hours, a five-minute countdown starts; choose Continue 1 hour or YourDay stops and generates the summary automatically.

Refreshing or closing the browser tab still stops browser audio capture. YourDay warns before the tab closes and saves the transcript every 15 seconds so an interrupted session can be finalized from Meetings.

Catch up during the meeting

The Catch up panel sits beside your notes while the listener runs:

Catch me up summarizes everything since your last recap (or the meeting start the first time).
2m, 5m, and 10m recap only that recent window.

The recap streams in while transcription continues. It uses the live transcript and your notes, stays private to you, and does not change the final transcript or end-of-meeting summary.

After the meeting

A completed session gets five tabs:

Summary — an AI recap of what was discussed and decided.
Transcript — the full text, searchable.
Action items — the tasks you committed to, each with an Add as task button for your to-do list. (What the client promised stays in the follow-up email, not your task list.)
Email — a drafted follow-up email based on the conversation.
Notes — your own notes on the session.

Send the follow-up

From the session you can email the client directly — either the summary or the follow-up draft. Edit the subject and body before sending; it goes out with your branding and your reply-to, like every other client email.

Once an email goes out, the date appears under the send button (e.g. "Sent Thu, July 30, 2026") — on the Summary tab for summaries and the Email tab for follow-ups — so you always know whether the client already received their recap.

If something's off

The transcript is empty or garbled — check the right microphone is selected in your browser and that the meeting audio is actually audible to it.
Recording won't start — your browser blocked mic access; re-allow it for yourdayschedule.com in the address-bar permissions.
Sessions stopped working late in the month — you may have reached the monthly transcription allowance; it resets on the 1st.

Still stuck? Email support@yourdayschedule.com — we answer quickly.