Connect your calendar

Connecting a calendar keeps your bookings and the rest of your life in sync. You can connect Google, Outlook, and iCloud — link as many as you actually use.

What connecting does

It works both ways, for all three calendars:

• Your outside events block your slots. Anything already on a connected Google, Outlook, or iCloud calendar (busy times) is removed from your booking page, so you're never double-booked.
• Bookings land on your calendar. Every confirmed booking is added as an event — with the client, notes, and the video link.
• Changes to linked events can flow back. Moving a linked event can reschedule its booking. YourDay only cancels when the provider explicitly reports a cancellation; a missing or inaccessible event is not enough. To reliably cancel a booking, use Cancel booking in YourDay. Cancellation notifies the client and any eligible waitlist; it does not automatically refund payment.

One nuance: all-day events don't block (they're often birthdays or FYI entries). To block a whole day, use blocked dates — or give the event real start and end times.

Rescheduling doesn't require a connected calendar at all. On your dashboard's week view, drag any upcoming booking straight to a new time or day — it snaps to 15-minute steps and asks you to confirm before saving, then emails the client the updated time. That's separate from the "drag the event on your calendar" behavior above; it works whether or not you've connected Google, Outlook, or iCloud. Desktop and week view only for now.

Connect Google or Outlook

Open Availability → Calendar connections (also available under Settings → Integrations):

• Google — click Connect, choose your Google account, and approve calendar access. Signing in to YourDay does not connect or replace your calendar. Use Disconnect on the Google Calendar card to remove its saved connection; signing out does not revoke it.
• Outlook — syncs your Outlook calendar (and Teams links). Click Connect, sign in to Microsoft, and approve.

Reconnecting or changing your primary account

Connecting or disconnecting a primary calendar clears its saved event links from existing bookings. The bookings keep their status, and existing provider events are not deleted by this step. Old events are not automatically recreated on the newly connected calendar, and edits to those old events no longer sync back to their bookings. New bookings use the current connection.

Connect more accounts (work + personal)

Got a second Gmail, or an Outlook account whose events should also protect your time? Open Settings → Integrations and click + Add account on the Google Calendar or Outlook card, then sign in with the other account. For Google you'll grant calendar access on that account (YourDay only ever reads busy times from extra accounts — it never creates or edits events on them); for Microsoft it's the same sign-in as the primary connection.

Extra accounts work one way, by design:

• Their busy events block your slots. A conflict on any connected account means that time never shows as open on your booking page — same rules as the primary (timed events only; "free" and all-day events don't block).
• Bookings are never written to them. Confirmed bookings still land only on your primary calendar.
• You see their events on your dashboard. They appear on the dashboard calendar as muted, dashed read-only blocks with the event title and the account they belong to — so you can tell at a glance why a slot is blocked. Clients never see them; the booking page just shows the time as unavailable.

Every extra account is listed on its card with a × to remove it. Removal is instant — the account's events stop blocking your availability on the very next booking-page view. Re-connecting the same account later just refreshes its access; you won't get duplicates.

Fully revoking access after removal

Removing an account deletes its access keys from Your Day Schedule immediately. The account's own security page will still list Your Day Schedule as a previously-authorized app — harmless, but good hygiene to clear:

• Google — open myaccount.google.com/connections (Google Account → Security → Third-party apps & services), select Your Day Schedule, and choose Delete all connections.
• Microsoft (personal) — open account.live.com/consent/Manage, find Your Day Schedule, and click Remove these permissions.
• Microsoft (work/school) — open myapplications.microsoft.com, find Your Day Schedule → ⋯ → Manage your application, and revoke it (some organizations reserve this for admins).

The same steps apply if you disconnect a primary Google or Outlook connection and want the grant gone on the provider side too.

Connect iCloud

Apple has no one-click calendar login, so iCloud connects with your Apple ID email plus an app-specific password. Takes about two minutes, start to finish.

Step 1 — generate an app-specific password

1. Go to account.apple.com and sign in with your Apple ID.
2. Open Sign-In and Security → App-Specific Passwords.
3. Click +, name it something you'll recognize (e.g. "Your Day Schedule"), and confirm.
4. Apple shows a 16-character password like abcd-efgh-ijkl-mnop. Copy it now — Apple never shows it again. (Lost it? Just generate a new one.)

Step 2 — connect in Your Day Schedule

1. Open Settings → Integrations and click Connect on the iCloud card.
2. Enter your Apple ID email — the address you sign in to iCloud with.
3. Paste the app-specific password exactly as Apple showed it, dashes included.
4. Click Connect.

We verify the password with Apple and locate your calendar in the same step — when the card flips to Connected, the connection is genuinely working, not just saved.

What syncs

• Every confirmed booking lands on your iCloud calendar — visible on your iPhone, iPad, and Mac within moments.
• Reschedules update the same event in place; no duplicates.
• Edits to linked iCloud events can flow back too. Moving a linked event can reschedule the booking. A missing event alone does not cancel it; use Cancel booking in YourDay when cancelling.
• Clients and added guests are included as attendees, so iCloud sends them a calendar invitation. They also receive YourDay's confirmation email with the join link.
• Your iCloud events block your booking slots. A dentist appointment on your iCloud calendar means that time never shows as open on your booking page — same as Google and Outlook. Timed events only; events you mark "free" and all-day events don't block.

If the connection fails

The error message tells you which side needs fixing:

• "Apple rejected these credentials" — the email or password is wrong, the password was revoked, or Advanced Data Protection is turned on (while it's on, Apple blocks app-specific passwords from reaching your calendar; Settings → [your name] → iCloud → Advanced Data Protection). Generate a fresh password and try again.
• "Signed in to iCloud, but found no calendar" — your password is fine; iCloud Calendars is switched off for the account. Turn it on: Settings → [your name] → iCloud → see all → Calendars.
• "Could not reach iCloud right now" — a temporary hiccup between us and Apple. Wait a minute and retry; nothing on your side needs changing.

Disconnecting

Click Disconnect on the iCloud card in Settings → Integrations. Then revoke the app-specific password at account.apple.com → App-Specific Passwords so the credential is fully dead — good hygiene, since app passwords don't expire on their own.

Which should I connect?

• Connect the calendar you actually live in so nothing double-books you.
• You can connect more than one — e.g. Google for personal, Outlook for work — and even several accounts of the same provider via + Add account (see Connect more accounts).
• For automatic video links: Google Meet needs Google connected, Teams needs Outlook connected. Zoom is separate — see the Zoom guide.

If something's off

My outside events aren't blocking bookings

Make sure that calendar shows Connected under Availability → Calendar connections (or Settings → Integrations). If it doesn't, reconnect it.

Bookings aren't appearing on my calendar

Reconnect the calendar. For Google specifically, confirm you granted calendar access when you signed in.

I connected the wrong Google account

Disconnect Google Calendar in Settings → Integrations, then connect the intended account. Signing out of YourDay does not revoke a calendar connection.

Still stuck? Email support@yourdayschedule.com — we answer quickly.